The motions below were all passed by the ArkCDA Executive Board at its meeting in May. They will be formally presented for voting at the general membership meeting in Little Rock on July 19th. Any issue that passes will be effective immediately. If you have any questions or concerns please address them to your region chair.
MOTION 1 – Eliminates the “warm-up” performance in the tryout room at junior high tryouts.
To amend rule 3.4.1 of the all region/state manual as follows;
4. Students will be called to
audition the warmup room in groups of ten (Junior High) or eleven (Senior High); 1-11, 12-22, etc.
5. Each group of ten students will enter the audition room and perform a “warm up” of the material with the cd, as it will be performed in the individual audition. (Junior High)
5. Each group will sing through their tryout material in the warm up room two times.
6. Following the “warm up” performance, The student with the lowest audition number will remain in the room where he or she will then audition. All other students will line up in numerical order outside the door. Each student will then be called into the tryout room one at a time, in numerical order. (Junior High)
RATIONALE: With the large number of students trying out in some regions the so-called warm-up performance in the junior high tryout room adds significantly to the tryout day. By the time they arrive at the tryout room students are sufficiently warmed up and have heard the tryout recording sufficiently to not need an additional warm up period. At the same time to be consistent the number of times a student is allowed to sing through the material in warm up should be defined.
MOTION 2 – To reduce the number of selections large groups must perform at region CPA from three to two.
To amend rule 4.4.1 of the CPA/State Festival manual as follows;
SECTION 4.4. – LITERATURE
1. Number of pieces to be performed
2. Choruses (19 or more singers)
Region CPA – a minimum of
**State Festival – a minimum of three selections
3. Soloists, duets, trios, all ensembles (4-18 singers) – a minimum of two selections
4. The program may include as many numbers as time allows, but must include the defined minimums and meet all list and a cappella requirements.
5. Invitational CPAs held in the first semester may limit the number of required selections to two.
6. In the event of unusual loss of instructional time due to winter weather, the number of selections required may be reduced to two.
7. To reduce the number of selections, the region chairman shall first petition the board of directors for permission to hold the vote. Upon receiving board approval, the majority vote of the region’s directors shall prevail.
** Male and female or mixed choruses in which the majority of the members are also members of another performing group at the CPA are only required to perform two selections at state festival. The intent of this provision is to encourage participation by allowing directors to combine students from separate choirs to form additional choruses.
RATIONALE: For a variety of reasons preparing three numbers in time for region CPA has become increasingly challenging; to the point that it may be having a negative impact on participation at CPA. The board feels that given the timing of region CPA’s (late February/early March) two selections are adequate for a valid performance assessment at the region level. The a cappella and list requirements would not change, nor would state festival requirements.
MOTION 3 – To eliminate the allocation system for all state tryout qualification and allow
any member of the senior high all region mixed choir chairs 1-20 of the all region choir to be eligible to try out for all state.
To amend rule 3.1. #3 & 4 as follows;
3. Each region may qualify students to audition for the All State Choir based on the number of students auditioning at the region level. Allocation numbers are; 0-449 students – 11 per part 450-499 students – 12 per part 500-549 students – 13 per part 550-599 students – 14 per part 600-649 students – 15 per part 650-699 students – 16 per part 700-749 students – 17 per part 750-799 students – 18 per part 800-849 students – 19 per part 850 and up students – 20 per part Allocation numbers will be determined by using the actual data file from the all region tryouts.
3.Chairs 1-20 of each all region
mixed choir will be qualified to audition for the all state choir.
4. When a region fails to fill its
first eleven tryout slots in any given section the remaining slots will be made available to the other regions in order of the number of students auditioning at the region level.
5. After the region clinics any cancellations of students in the all state audition roster should be reported to the executive director.
The executive director shall notify the choral director of the alternates moved into the tryout.
Regions may move up the proper alternates from within their own region to compensate for cancellations as necessary. In order to qualify as an all state alternate a student must have participated in the region clinic as a member of one of the all region choirs, unless they received an excused absence from the clinic.
RATIONALE: The original allocation system was developed to address the vast disparity in the number of students trying out at the region level. One of the main reasons behind the region realignment was to even out the numbers making the disparity less an issue. During the discussion it was noted that at this years’ tryout all of the alternates present were allowed to audition for a variety of reasons to be fair to all students. This spurred the discussion of why qualifying cutoff lines were necessary within the region mixed choir. In the end the board felt that any student who was in their region mixed choir should be qualified to try out for all state. Students who participate in the region male or female chorus would also retain the eligibility of becoming alternates if sufficient cancellations occur above their region chair.
MOTION 4 – To clarify the eligibility status of 9th grade students and align ArkCDA policy with both the AAA and ASBOA.
To amend rule 2.3.9 of the bylaws as follows;
9. Once a ninth grade student participates in an ArkCDA event as a senior high student they may not participate as a junior high student for the remainder of the school year.
9. For the purposes of interscholastic choral competition all-region tryouts/clinic and CPA/State Festival shall be considered the equivalent of two separate “sports.” Ninth grade students may participate as either junior high or senior high in either activity but may not participate as a junior high student in that activity once they have competed in that same activity at the senior high level.
RATIONALE: ArkCDA has traditionally operated with the understanding that a 9th grade student may be either junior high or senior high. Once they participated as a senior high student in ANY choral activity they could no longer participate in any activity as a junior high student. Confusion arose as to how band students could participate in marching contests in the fall as a senior high student and then try out for junior high all region band in the spring semester. Following consultation with the AAA it was noted that the 9th grade rule is specific to individual sports and not sports in sum. The correct comparison for ArkCDA would be to consider all region tryouts and clinic and CPA/State Festival the equivalent of two separate “sports.” Therefore a 9th grade student may be junior or senior high in either activity.